Pay: approximately $60,000  annually.

Responsibilities

Bookkeeping & Accounting

• Accurately enter and categorize all financial transactions in QuickBooks Online
• Maintain a complete and organized set of records for audits and internal reviews
• Reconcile all bank and credit card accounts on a monthly basis
• Prepare adjusting journal entries as needed
• Generate financial reports (Statement of Activity, Statement of Financial Position, Cash Flow)

Payroll (ADP)

• Process bi-weekly payroll using ADP Workforce Now
• Collect and verify staff timesheets, ensuring accurate hours and compensation
• Input and double-check payroll data, including LBA hours, training pay, PTO, and bonuses
• Run preview reports and confirm accuracy before submission
• Download payroll reports, tax liability reports, and maintain payroll folders
• Ensure compliance with federal and state payroll regulations

Finance & Compliance

• Serve as liaison with external accountants; provide requested documentation
• Review internal books quarterly with accountants
• Respond to financial claims, notices, and maintain compliance with all agency policies
• Assist in preparing and submitting finance-related documents and forms as needed

Requirements

• 3+ Proven experience as a Bookkeeper, Payroll Specialist, or Accounting Clerk (nonprofit or healthcare experience preferred)
• Proficiency in QuickBooks Online and ADP (Workforce Now or RUN)
• Strong knowledge of payroll compliance, reconciliations, and financial reporting
• Excellent attention to detail, organizational skills, and ability to meet deadlines
• Strong communication skills and ability to collaborate with multiple departments
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Tools & Systems

• QuickBooks Online (accounting)
• ADP Workforce Now (payroll)
• Google Drive / Cloud storage (file management)
• Gmail (communication)

Compensation & Benefits

• Competitive hourly rate or salary based on experience
• Bi-weekly pay schedule
• PTO and paid holidays
• Opportunity to grow with a mission-driven nonprofit organization

Benefits:

• 401(k)
• Health insurance
• Paid time off

Support OPT

Work Location: In person in Melville, NY